Appointments guide

How to Create and Configure Rooms

Create bookable rooms, treatment spaces or other resources so appointments can be managed against the correct location in Salon Manager.

Video walkthrough: creating and configuring a room in Salon Manager.

Quick answer

Open Rooms and select Add New Room

Open the diary, select the settings cog, choose Rooms, select Add New Room, enter the room name and description, then select Confirm.

Before you start

Have these details ready

Access to the appointment diary
Permission to open settings
The name of the room
A short description of how the room will be used

Step-by-step instructions

How to create a room

Follow these steps to add a clearly named room or bookable resource.

1Open the diaryOpen the Salon Manager diary.
2Open settingsSelect the settings cog on the left-hand side.
3Choose RoomsSelect Rooms from the settings menu.
4Review existing roomsCheck the current room list before creating a new one.
5Add a new roomSelect Add New Room at the top right.
6Enter the room nameAdd a clear name that the team will recognise.
7Enter a descriptionAdd a short description explaining how the room will be used.
8Confirm the roomSelect Confirm to create it.
9Check the listConfirm that the new room now appears in the Rooms list.

Useful tips

Use clear and consistent room names

Use names your team will recognise, such as Treatment Room 1, Consultation Room or Laser Room.
Use the description field to explain what the room is used for.
Keep room names consistent across locations or appointment books.
Check the existing room list first to avoid creating duplicates.

Troubleshooting

Common issues and what to check

I cannot see Rooms in the settings menu

Make sure you opened settings from the diary and that your user account has access to room settings.

I cannot add a new room

Check that you have permission to edit settings. Ask a manager or administrator to review your access when required.

The room exists but I cannot book into it

Check that the room was created correctly and that any related service, appointment book or booking settings match how your salon uses rooms.

I entered the wrong room name or description

Return to the Rooms settings and check whether the details can be edited. Ask a manager before changing room settings when unsure.

Frequently asked questions

Room setup questions

What is a room in Salon Manager?

A room is a bookable space or resource used for services, treatments, consultations or other appointments that require a specific location.

When should I create a room?

Create one when appointments need to be managed against a treatment room, consultation room or specialist service space.

Can I create more than one room?

Yes. Existing rooms are shown in the Rooms area and additional rooms can be added with Add New Room.

What details do I need when creating a room?

You need a clear room name and a short description explaining how the room will be used.

Who can create or configure rooms?

Room setup is normally managed by users with access to settings. Ask a manager or administrator to review your permissions when needed.

Offline reference

Download this guide as a PDF

Keep a printable copy for diary administrators or use it during staff training.

Download PDF Guide

Last reviewed: 16 June 2026.

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