Salon Manager Appointments and Diary guide

How to Set Up Team Members’ Rosters

Configure each team member’s start date, working hours, working days and rotating shift patterns in the Salon Manager diary.

Video walkthrough: setting up a team member’s roster in Salon Manager.

Quick answer

Set the start date, hours and working days

Open roster settings, select the team member, set the roster start date, working hours and working days, then select Confirm and Save.

Before you start

Have these details ready

Access to roster settings
The team member to roster
The working days and start and finish times
Permission to update diary or roster settings

Step-by-step instructions

How to set up a team member’s roster

Follow these steps to control the team member’s availability and any rotating shift pattern.

1Open roster settingsFrom the diary, use the menu icon on the left-hand side to open the roster settings.
2Review the team listA list of team members included in the diary will appear.
3Find the team memberSelect the person whose roster needs to be configured.
4Enable the rosterUse the slider next to the team member’s name.
5Open TimesSelect Times at the bottom right.
6Set the start dateChoose the date from which the roster should begin.
7Set start timesEnter the team member’s start times using the fields on the left.
8Set finish timesEnter the finish times using the fields on the right.
9Choose working daysUse the day sliders to control which days the team member works.
10Add another shift weekSelect Add Another Week to Shift when the team member works a rotating pattern.
11Confirm the hoursSelect Confirm when the roster is correct.
12Review the confirmationCheck the message showing when the roster will start.
13Save the rosterSelect Save.
14Finish or continue editingComplete the setup or make any further changes required.

Useful tips

Check the start date and shift pattern carefully

Check the roster start date carefully before saving.
Use additional shift weeks when the team member works a rotating pattern.
Check the diary after saving to confirm availability appears correctly.

Troubleshooting

Common issues and what to check

The team member is not listed

Check that the team member is active and included in the diary.

The wrong days are available

Reopen the roster settings and check the working-day sliders.

The rota changes every other week

Use Add Another Week to Shift to create separate shift patterns.

Frequently asked questions

Team roster questions

Can I set different working days for a team member?

Yes. Use the day sliders to choose which days the team member works.

Can I set different start and finish times?

Yes. Enter the start times on the left and finish times on the right.

Can I create rotating shifts?

Yes. Use Add Another Week to Shift for additional shift patterns.

Offline reference

Download this guide as a PDF

Keep a printable copy for diary administrators or use it during staff training.

Download PDF Guide

Last reviewed: 16 June 2026.

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